Start with public award data, not just your RFP
Don't wait for bids to arrive to know if prices are realistic. Check what similar contracts actually cost in the market first. This gives you a baseline to spot outliers immediately.
Use the IndexBox Analytics feed to see recent award values for medical goods or services. Filter by your specific category and region. This tells you the real market price before suppliers even quote.
- Search by CPV codes relevant to your pharma category.
- Note the average and range of awarded values over the last 30 days.
- Identify any consistent winners to understand reliable suppliers.
Build a simple, defensible scorecard in 15 minutes
Your scorecard needs just three weighted criteria: price, compliance, and delivery lead time. Keep it simple so your team can explain the winner to stakeholders without confusion.
Weight price at 60-70% under budget pressure. Use the public award average as your benchmark score. Quotes within 10% get full points; those far outside trigger a review.
- Price (70% weight): Score against public award benchmarks.
- Technical Compliance (20%): Pass/fail for mandatory specs.
- Lead Time (10%): Score against the market average of 18.9 days.
Execute your search and set alerts in IndexBox Tenders
Go to the IndexBox Tenders database. Use the Countries and Categories directories to narrow your search to relevant markets like India or France, which had high tender volume yesterday.
Set up a saved search with your criteria and create an email alert. This brings new, relevant opportunities directly to your inbox, saving daily manual checks.
- Navigate to the Global tender database to start your search.
- Use the directories to filter by country and sector (e.g., Goods).
- Save your search and set up automatic notifications for new tenders.
Run this in IndexBox in the next 10 minutes
Open IndexBox, apply the same filters from this guide, and create your first shortlist before you close this tab.
Keep one owner accountable for each step so the workflow converts into real bids and supplier responses.