CAF - Office Clerk

Saint Vincent and the Grenadines OECS DATA FOR DECISION MAKING PROJECT Request for Expressions of Interest Consulting Services – Individual Consultant Assignment Title: Office Clerk for the Census of Agriculture and Fisheries Reference No.: SVG-DDMP-CS-INDV-21 The Government of Saint Vincent and the Grenadines (GoSVG) has applied for financing from the World Bank toward the cost of the OECS Data for Decision Making Project (DDMP), and intends to apply part of the proceeds for consulting services for Office Clerk for the Census of Agriculture and Fisheries. The OECS Data for Decision Making (DDM) Project (the Project) is a regional project that seeks to improve the capacity of participating Eastern Caribbean countries to produce and publicly disseminate statistical data for country and regional level analytics. It is being implemented by Grenada, Saint Lucia, St. Vincent and the Grenadines, and the OECS Commission. The Project is being implemented over a five-year period ending in June 2027. Additional details on the Project can be found at the following link: (https://documents1.worldbank.org/curated/en/520151651261033077/pdf/Grenada-Saint-Lucia-Saint-Vincent-and-the-Grenadines-Organization-of-Eastern-Caribbean-States-Commission-OECS-Data-for-Decision-Making-Project.pdf?_gl=1*1ixhs9b*_gcl_au*MTc4ODI0MTE2NC4xNzIzMDczMjIy ). Saint Vincent and the Grenadines had conducted its last Census of Agriculture and Fisheries (CAF) in 2000. Previous rounds of the CAF had been implemented in 1946, 1961, 1972, and 1985/86. Since the 2000 CAF, several changes have occurred in the country, which have strongly impacted the agriculture sector and the national economy in general. The Ministry of Agriculture, Forestry, Fisheries, Rural Transformation, Industry and Labour (MAFFRTIL) in co-operation with the Statistical Office, Ministry of Finance, Economic Planning, Sustainable Development, and Information Technology (CSO) is currently planning to conduct the next Census of Agriculture in 2025, following the FAO’s guideline World Census of Agriculture (WCA) 2020 recommendations. The Office Clerk will work under the direct supervision of the National Census Coordinator of the Census of Agriculture and Fisheries and in close collaboration with the assigned focal point of the Public Sector Investment Programme Management Unit (PSIPMU). The office clerk will follow an agreed code of conduct and will share information on the available grievance mechanisms as needed. The detailed Terms of Reference (TOR) for the assignment can be found at the following link: (https://www.gov.vc/images/RequestForExpressionsofInterest/CAF_Draft_Terms_of_Reference_for_the_Office_Clerk.pdf ) The Ministry of Finance, Economic Planning and Information Technology now invites eligible Consultants to indicate their interest in providing the Services. The expected activities to be carried out by the consultant are:

• Prepare/type correspondences or documents needed to support and coordinate the Agriculture and Fisheries Census activities.
• Manage schedules, meetings and travel requirements, online calls, and correspondences required by the National Census Coordinator
• Assist in preparing office memoranda, background materials, and other related documents as requested by the Census Coordinator.
• Ensure the timely procurement of office supplies and payment processing.
• Ensure that all correspondence and documents are correctly typed, prepared, and submitted on time.
• Ensure that all incoming mail is properly distributed and brought to the attention of the National Census Coordinator and that outgoing correspondence/mail is dispatched on time.
• Provide efficient reception for incoming telephone calls, take accurate messages, deal with queries from callers, and ensure they are communicated promptly.
• Maintain good filing of office documents, contacts, and records for efficient file creation and retrieval, including e-filing.
• Properly store financial records for transactions under the Census of Agriculture and Fisheries.

Qualifications

• 5 CXC subjects including English and mathematics, Diploma/associate degree in administration/management or any other related field.
• Minimum 2 years of experience working in a related field
• Proficiency in MS Office, Excel, PowerPoint, and other office tools

Competencies

• Excellent interpersonal, oral and written communication skills.
• Fluency in English (verbal and written) is required.
• Must be Results-oriented, creative, confident, self-motivated and respond positively to feedback
• Ability to work well individually and with teams.
• Persistence when faced with problems or challenges.
• Ability to identify issues, opportunities and risks and articulate them.
• Ability to relate to community members and sensitivity to cultural, gender, religion, race, and age differences.
• Ability to work to given deadlines.

Payment and Duration of the Consultancy

• The contract will be for twelve (12) months. Remuneration will be commensurate with qualifications and experience.
• The Office Clerk shall make his/her own arrangements to pay income tax, and social security contributions and to meet any other statutory obligations arising from the agreement.
• The Office Clerk will be paid at a fixed salary for work completed under the Census of Agriculture and Fisheries. This salary shall also cover transportation and telephone costs.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the Individual Consultant (IC) Selection method set out in the Procurement Regulations. Further information can be obtained at the address below during the hours 9:00 to 15:30 hours. Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by Monday, December 30, 2024, 2:00 p.m. The Chairman Central Procurement Board Ministry of Finance, Economic Planning, etc. 2nd Floor, Administrative Building Bay Street, Kingstown St. Vincent and the Grenadines E-mail: cenplan@svgcpd.com tcharles@svgcpd.com scstewart@svgcpd.com csamuel@svgcpd.com debbie.daniel@gov.vc ngittens@gov.vc Agency: SVG - Ministry of Finance, Economic Planning, Sustainable Development, and Information Technology Procurement method: Individual Consultant Selection Notice type: Request for Expression of Interest Status: Published Value: 12000.0 USD

Saint Vincent and the Grenadines OECS DATA FOR DECISION MAKING PROJECT Request for Expressions of Interest Consulting Services – Individual Consultant Assignment Title: Office Clerk for the Census of Agriculture and Fisheries Reference No .: SVG-DDMP-CS-INDV-21 The Government of Saint Vincent and the Grenadines (GoSVG) has applied for financing from the World Bank toward the cost of the OECS Data for Decision Making Project (DDMP), and intends to apply part of the proceeds for consulting services for Office Clerk for the Census of Agriculture and Fisheries. The OECS Data for Decision Making (DDM) Project (the Project) is a regional project that seeks to improve the capacity of participating Eastern Caribbean countries to produce and publicly disseminate statistical data for country and regional level analytics. It is being implemented by Grenada, Saint Lucia, St. Vincent and the Grenadines, and the OECS Commission. The Project is being implemented over a five-year period ending in June 2027. Additional details on the Project can be found at the following link: (https://documents1.worldbank.org/curated/en/520151651261033077/pdf/Grenada-Saint-Lucia-Saint-Vincent-and-the-Grenadines-Organization-of-Eastern-Caribbean-States-Commission-OECS-Data-for-Decision-Making-Project.pdf?_gl=1*1ixhs9b*_gcl_au*MTc4ODI0MTE2NC4xNzIzMDczMjIy ). Saint Vincent and the Grenadines had conducted its last Census of Agriculture and Fisheries (CAF) in 2000. Previous rounds of the CAF had been implemented in 1946, 1961, 1972, and 1985/86. Since the 2000 CAF, several changes have occurred in the country, which have strongly impacted the agriculture sector and the national economy in general. The Ministry of Agriculture, Forestry, Fisheries, Rural Transformation, Industry and Labour (MAFFRTIL) in co-operation with the Statistical Office, Ministry of Finance, Economic Planning, Sustainable Development, and Information Technology (CSO) is currently planning to conduct the next Census of Agriculture in 2025, following the FAO’s guideline World Census of Agriculture (WCA) 2020 recommendations. The Office Clerk will work under the direct supervision of the National Census Coordinator of the Census of Agriculture and Fisheries and in close collaboration with the assigned focal point of the Public Sector Investment Programme Management Unit (PSIPMU). The office clerk will follow an agreed code of conduct and will share information on the available grievance mechanisms as needed. The detailed Terms of Reference (TOR) for the assignment can be found at the following link: (https://www.gov.vc/images/RequestForExpressionsofInterest/CAF_Draft_Terms_of_Reference_for_the_Office_Clerk.pdf ) The Ministry of Finance, Economic Planning and Information Technology now invites eligible Consultants to indicate their interest in providing the Services. The expected activities to be carried out by the consultant are: Prepare/type correspondences or documents needed to support and coordinate the Agriculture and Fisheries Census activities. Manage schedules, meetings and travel requirements, online calls, and correspondences required by the National Census Coordinator Assist in preparing office memoranda, background materials, and other related documents as requested by the Census Coordinator. Ensure the timely procurement of office supplies and payment processing. Ensure that all correspondence and documents are correctly typed, prepared, and submitted on time. Ensure that all incoming mail is properly distributed and brought to the attention of the National Census Coordinator and that outgoing correspondence/mail is dispatched on time. Provide efficient reception for incoming telephone calls, take accurate messages, deal with queries from callers, and ensure they are communicated promptly. Maintain good filing of office documents, contacts, and records for efficient file creation and retrieval, including e-filing. Properly store financial records for transactions under the Census of Agriculture and Fisheries. Qualifications 5 CXC subjects including English and mathematics, Diploma/associate degree in administration/management or any other related field. Minimum 2 years of experience working in a related field Proficiency in MS Office, Excel, PowerPoint, and other office tools Competencies Excellent interpersonal, oral and written communication skills. Fluency in English (verbal and written) is required. Must be Results-oriented, creative, confident, self-motivated and respond positively to feedback Ability to work well individually and with teams. Persistence when faced with problems or challenges. Ability to identify issues, opportunities and risks and articulate them. Ability to relate to community members and sensitivity to cultural, gender, religion, race, and age differences. Ability to work to given deadlines. Payment and Duration of the Consultancy The contract will be for twelve (12) months. Remuneration will be commensurate with qualifications and experience. The Office Clerk shall make his/her own arrangements to pay income tax, and social security contributions and to meet any other statutory obligations arising from the agreement. The Office Clerk will be paid at a fixed salary for work completed under the Census of Agriculture and Fisheries. This salary shall also cover transportation and telephone costs. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the Individual Consultant (IC) Selection method set out in the Procurement Regulations. Further information can be obtained at the address below during the hours 9:00 to 15:30 hours. Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by Monday, December 30, 2024, 2:00 p.m. The Chairman Central Procurement Board Ministry of Finance, Economic Planning, etc. 2nd Floor, Administrative Building Bay Street, Kingstown St. Vincent and the Grenadines E-mail: cenplan@svgcpd.com tcharles@svgcpd.com scstewart@svgcpd.com csamuel@svgcpd.com debbie.daniel@gov.vc ngittens@gov.vc Agency: SVG - Ministry of Finance, Economic Planning, Sustainable Development, and Information Technology Procurement method: Individual Consultant Selection Notice type: Request for Expression of Interest Status: Published Value: 12000.0 USD