Consultancy for Performance-Based Road Contracting System Development in Malawi

Government of the Republic of Malawi Roads Authority (Malawi) SOUTHERN AFRICA TRADE AND CONNECTIVITY PROJECT (P164847) REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES – INDIVIDUAL SELECTION) Country: MALAWI Name of Project: SOUTHERN AFRICA TRADE AND CONNECTIVITY PROJECT (P164847) Credit No: 6870-MW Grant No: D804-MW Assignment Title: CONSULTANCY SERVICES FOR THE DEVELOPMENT OF A PERFORMANCE-BASED CONTRACTING SYSTEM FOR ROAD REHABILITATION AND MAINTENANCE FOR MALAWI Reference No .: MW-RA-532820-CS-INDV Background The Government of Malawi (GoM) has received a credit and grant from the International Development Association (IDA) under the Southern Africa Trade and Connectivity Project (SATCP) to support efforts to reduce trade costs; improve regional coordination and project implementation; increase investments in value chains and strengthen transport infrastructure to improve market access in targeted corridors of Malawi and Mozambique, and intends to apply part of the proceeds for consulting services. Therefore, in line with Component Four of SATCP, the Construction Industry Regulatory Authority (CIRA) through the Roads Authority (RA) intends to use resources from the World Bank towards the cost of Consultancy Services for the Development of a Performance-Based Contracting System for Road Rehabilitation and Maintenance for Malawi. Malawi faces persistent challenges in maintaining and rehabilitating its road infrastructure due to limited funding, inefficient procurement practices, and inadequate performance monitoring. To address these issues, the Ministry of Transport and Public Works seeks to transition from traditional input-based contracting to a Performance-Based Contracting (PBC) model that ensures cost-effectiveness, accountability, and improved service delivery. PBCs shift the focus from paying for inputs to paying for outputs and outcomes such as maintaining a specified road condition or service level. This approach aims to enhance efficiency, promote innovation, improve road quality, and ensure the long-term sustainability of the road infrastructure. In this regard, Construction Industry Regulatory Authority through the SATCP, would like to engage a consultant to develop a comprehensive and tailored PBC system for road rehabilitation and maintenance in Malawi. This consultancy aims to provide the necessary expertise and guidance to develop a comprehensive and tailored PBC system suitable for Malawi's specific context, addressing its unique challenges and leveraging its opportunities. Objectives of the Assignment The primary objective of this consultancy is to develop a robust, practical, and sustainable Performance-Based Contracting system for road rehabilitation and maintenance in Malawi. This includes designing the contractual framework, developing essential tools and guidelines, and proposing a strategy for its phased implementation and capacity building for all relevant stakeholders. Specifically, the consultant will:

• Design a Performance-Based Contracting Framework tailored for Malawi’s road sector: A comprehensive set of guidelines and tools for implementing PBC in road rehabilitation and maintenance projects.
• Develop PBC standard bidding documents, performance indicators, and payment mechanisms that will be used in implementation of PBC in the construction industry.
• Build institutional capacity for implementation and monitoring of PBC contracts. The consultant is to develop and produce training materials and resources to support the implementation of PBC.

Scope of work The Consultant will undertake the following tasks:

• Phase I: Assessment of the Current Road Maintenance Practices in Malawi
• Phase II: PBC System Design and Framework Development
• Phase III: Produce Standard Bidding Documentation for PBC and
• Phase IV: Capacity Building of Key Stakeholders

Key Qualifications and skills The Consultant should possess the following qualifications and skills:

• Education: Bachelor’s Degree in Civil Engineering or Transportation Engineering and Master’s Degree in Civil Engineering, Transportation Engineering, or related field.
• General Experience: At least 15 years of experience in road design, construction, maintenance, and pavement management systems with knowledge of contract management, performance monitoring, and evaluation infrastructure projects in road maintenance and rehabilitation projects.
• Specific Experience: At least 5 years of experience in road sector management, with significant experience in PBC in road sector.
• Professional Affiliations: Membership in relevant professional bodies.

Duration of the Assignment The overall service duration is a maximum of 26 Weeks. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated September 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the Individual Consultant (INDV) selection method set out in the Procurement Regulations. Interested consultants should provide only reference which are responding to the shortlisting criteria. Address for information and clarifications Terms of Reference (TORs) for the assignment can be downloaded from the following website www.ra.org.mw and further information can be obtained at the address below during office hours from 07:30 to 12:00 hours and 13:00 to 16:30 hours, local time Method of Application Expressions of Interest including updated curriculum vitae and copies of academic and professional qualifications clearly marked: “ Consultancy Services for the Development of a Performance-Based Contracting System for Road Rehabilitation and Maintenance for Malawi ” must be delivered in a written form to the address below in person, or by mail, or by e-mail by 16:30 Hours on Monday, 16th March 2026. The Chairman, Internal Procurement and Disposal Committee Attn: Procurement Manager Roads Authority Functional Buildings, off John Chilembwe Highway, Private Bag B346 Lilongwe 3, Malawi E-mail: ipc@ra.org.mw copy stevechipala@satcp.mw Website: www.ra.org.mw Agency: The Roads Authority Procurement method: Individual Consultant Selection Notice type: Request for Expression of Interest Status: Published Value: 40000.0 USD