Consultancy for Urban Social Registry Implementation in Blantyre City Council

NATIONAL LOCAL GOVERNMENT FINANCE COMMITTEE REQUEST FOR EXPRESSION OF INTEREST (REOI) (CONSULTING SERVICES- FIRMS SELECTION) Country: Malawi Name of Project: Regional Climate Resilient Program for Eastern and Southern Africa 2(RCRP) Agreement No: IDA-E2800 Project ID No: P181308 Assignment Title: Consultancy for the implementation of the Urban Social Registry in Blantyre City Council Procurement Reference Number : MW-NLGFC-535427-CS-QCBS Issue Date : 28th February, 2026

• Background

The Government of Malawi with support from the World Bank is implementing the Regional Climate Resilience Programme 2 (RCRP-2). The programme development objective (PDO) is to strengthen the resilience to water-related climate shocks in Eastern and Southern African countries. The National Local Government Finance Committee (NLGFC) over-sees implementation of the sub-components 2.2, 3.1 and 3.2 of the RCRP-2. The NLGFC Project Implementation Unit (PIU) reports to the Project Coordination Unit (PCU) domiciled at the Department of Economic Planning and Development (EP&D). The NLGFC PIU is responsible for the district-lead resilience building implemented through the local authorities. The PIU therefore intends to apply part of the proceeds for consulting services for the implementation of the Urban Social Registry in Blantyre City Council. The entire work is expected to be completed in 60 man days, spread over 2 calendar months (May to June, 2026), commencing from the date of contract signing. 2.0 Objectives of the Assignment The objective of this consultancy is to expand Malawi Social Registry (MSR) to Blantyre City Council, including data collection, through the administration of the Urban Harmonized Data Collection Tool UHDCT to all households within the City Specifically, the Consultant shall;

• Implement the Urban Social Registry (USR) process, including data collection, using Computer-Assisted Personal Interviewing (CAPI) tools.
• Conduct field-level data quality control throughout the data collection exercise.
• Carry out data cleaning to ensure completeness, accuracy, and consistency of the collected information.
• Organization and execution of the data collection using the UHDCT provided by the MSR Management Unit using the electronic devices (tablets).
• Recruitment and training of enumerators,
• Involvement in city council engagement meetings, some community sensitizations and other outreach activities.
• Performance of data quality controls while data is being entered,
• Organization, cleaning and preparation of final datasets

The data intake questionnaire will be provided by the Malawi Social Registry (MSR) Management Unit. It captures key socio-economic information, biometrics, and GPS coordinates, and must be administered to the household head or an appropriate caretaker. The inclusion of GPS and biometric data strengthens the accuracy and verification of household identification. The selected firm will be fully responsible for managing and implementing the USR process, under the overall oversight and technical guidance of the client. The firm is expected to present a clear and credible strategy outlining how it will effectively manage all stages of the process, from initiation to completion. In addition, the consulting firm will be required to prepare a detailed action plan, for approval by the MSR Management Unit under the Ministry of Finance, Economic Planning and Development. This plan should outline specific steps for Geo-mapping, Stakeholder Sensitization (Council and Community), Enumerator Identification and Training, Data Collection, Supervision, and Data Validation. It must demonstrate how each activity will be executed to ensure timely delivery and the highest standards of data quality, accuracy, and integrity. 3.0 Period of Implementation The entire work as stated under these ToRs is expected to be completed in 60 man days, spread over 2 calendar months (May to June, 2026), commencing from the date of contract signing: The detailed Terms of Reference (TOR) for the assignment can be obtained at the address given below. 4.0 Invitation for Expression of Interest The National Local Government Finance Committee (NLGFC) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. The assignment requires a well-established firm or organization with adequate capacity and experience in facilitating data collection. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:

• The firm should have a minimum of 5 years’ experience with proven track record, technical expertise and capabilities, and operational capacity with experience
• Proven experience in implementing large-scale data collection exercises in developing country contexts within the past ten (10) years, evidenced by providing at least three (3) successfully completed data collection assignments.
• Demonstrated capacity in planning and managing data collection logistics, including the design and implementation of protocols to ensure high-quality, reliable data.
• Submission of the field manual from the most recent data collection exercise undertaken by the firm.
• Evidence of adequate managerial and technical capacity to deliver the required services effectively.
• Additional experience of working in Malawi or any SADC countries, with the Central and Local Governments.

5.0 Conflict of Interest The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated February 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. 6.0 Firm’s Association with other Firms Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected. 7.0 Selection Method The Consultant will be selected in accordance with the Quality and Cost Based Selection Method set out in the Procurement Guidelines.

• Further Information

Further information can be obtained at the address below during working hours from 08 - 12 and 13 – 16 hours’ local time (Monday to Friday) except National Public Holidays.

• How to Submit

Expression of Interest must be delivered in written form to the address in paragraph 10 below (in person or by email or by mail) by 16th March 2026. The EOI must be clearly marked, “Expression of Interest for implementation of the Urban Social Registry in Blantyre City Council”

• Address for Clarification, further details and submission of the EOIs:

For clarification: The Deputy Project Coordinator, Regional Climate Resilience Program for Eastern and Southern Africa (Phase 2) National Local Government Finance Committee (NLGFC) P.O Box 31162, Capital City, Lilongwe 3 Attention: The Procurement Officer, Email: woffen@yahoo.co.uk, copy; fnyirenda@rcrp.gov.mw Telephone: +265 0888 609 700 Physical Address: The National Local Government Finance Committee (NLGFC) Red Cross Building, Area 14 Postal Address: The Chairperson, Internal Procurement and Disposal Committee National Local Government Finance Committee (NLGFC) Red Cross Building, Area 14 P.O Box 31162 Lilongwe 3 Malawi Email:ed@nlgfc.gov.mw ,woffen@yahoo.co.uk,ruitment@nlgfc.gov.com , copy fnyirenda@rcrp.gov.mw NATIONAL LOCAL GOVERNMENT FINANCE COMMITTEE REQUEST FOR EXPRESSION OF INTEREST (REOI) (CONSULTING SERVICES- FIRMS SELECTION) Country: Malawi Name of Project: Regional Climate Resilient Program for Eastern and Southern Africa 2(RCRP) Agreement No: IDA-E2800 Project ID No: P181308 Assignment Title: Consultancy for the implementation of the Urban Social Registry in Blantyre City Council Procurement Reference Number : MW-NLGFC-535427-CS-QCBS Issue Date : 28th February, 2026

• Background

The Government of Malawi with support from the World Bank is implementing the Regional Climate Resilience Programme 2 (RCRP-2). The programme development objective (PDO) is to strengthen the resilience to water-related climate shocks in Eastern and Southern African countries. The National Local Government Finance Committee (NLGFC) over-sees implementation of the sub-components 2.2, 3.1 and 3.2 of the RCRP-2. The NLGFC Project Implementation Unit (PIU) reports to the Project Coordination Unit (PCU) domiciled at the Department of Economic Planning and Development (EP&D). The NLGFC PIU is responsible for the district-lead resilience building implemented through the local authorities. The PIU therefore intends to apply part of the proceeds for consulting services for the implementation of the Urban Social Registry in Blantyre City Council. The entire work is expected to be completed in 60 man days, spread over 2 calendar months (May to June, 2026), commencing from the date of contract signing. 2.0 Objectives of the Assignment The objective of this consultancy is to expand Malawi Social Registry (MSR) to Blantyre City Council, including data collection, through the administration of the Urban Harmonized Data Collection Tool UHDCT to all households within the City Specifically, the Consultant shall;

• Implement the Urban Social Registry (USR) process, including data collection, using Computer-Assisted Personal Interviewing (CAPI) tools.
• Conduct field-level data quality control throughout the data collection exercise.
• Carry out data cleaning to ensure completeness, accuracy, and consistency of the collected information.
• Organization and execution of the data collection using the UHDCT provided by the MSR Management Unit using the electronic devices (tablets).
• Recruitment and training of enumerators,
• Involvement in city council engagement meetings, some community sensitizations and other outreach activities.
• Performance of data quality controls while data is being entered,
• Organization, cleaning and preparation of final datasets

The data intake questionnaire will be provided by the Malawi Social Registry (MSR) Management Unit. It captures key socio-economic information, biometrics, and GPS coordinates, and must be administered to the household head or an appropriate caretaker. The inclusion of GPS and biometric data strengthens the accuracy and verification of household identification. The selected firm will be fully responsible for managing and implementing the USR process, under the overall oversight and technical guidance of the client. The firm is expected to present a clear and credible strategy outlining how it will effectively manage all stages of the process, from initiation to completion. In addition, the consulting firm will be required to prepare a detailed action plan, for approval by the MSR Management Unit under the Ministry of Finance, Economic Planning and Development. This plan should outline specific steps for Geo-mapping, Stakeholder Sensitization (Council and Community), Enumerator Identification and Training, Data Collection, Supervision, and Data Validation. It must demonstrate how each activity will be executed to ensure timely delivery and the highest standards of data quality, accuracy, and integrity. 3.0 Period of Implementation The entire work as stated under these ToRs is expected to be completed in 60 man days, spread over 2 calendar months (May to June, 2026), commencing from the date of contract signing: The detailed Terms of Reference (TOR) for the assignment can be obtained at the address given below. 4.0 Invitation for Expression of Interest The National Local Government Finance Committee (NLGFC) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. The assignment requires a well-established firm or organization with adequate capacity and experience in facilitating data collection. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:

• The firm should have a minimum of 5 years’ experience with proven track record, technical expertise and capabilities, and operational capacity with experience
• Proven experience in implementing large-scale data collection exercises in developing country contexts within the past ten (10) years, evidenced by providing at least three (3) successfully completed data collection assignments.
• Demonstrated capacity in planning and managing data collection logistics, including the design and implementation of protocols to ensure high-quality, reliable data.
• Submission of the field manual from the most recent data collection exercise undertaken by the firm.
• Evidence of adequate managerial and technical capacity to deliver the required services effectively.
• Additional experience of working in Malawi or any SADC countries, with the Central and Local Governments.

5.0 Conflict of Interest The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated February 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. 6.0 Firm’s Association with other Firms Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected. 7.0 Selection Method The Consultant will be selected in accordance with the Quality and Cost Based Selection Method set out in the Procurement Guidelines.

• Further Information

Further information can be obtained at the address below during working hours from 08 - 12 and 13 – 16 hours’ local time (Monday to Friday) except National Public Holidays.

• How to Submit

Expression of Interest must be delivered in written form to the address in paragraph 10 below (in person or by email or by mail) by 16th March 2026. The EOI must be clearly marked, “Expression of Interest for implementation of the Urban Social Registry in Blantyre City Council”

• Address for Clarification, further details and submission of the EOIs:

For clarification: The Deputy Project Coordinator, Regional Climate Resilience Program for Eastern and Southern Africa (Phase 2) National Local Government Finance Committee (NLGFC) P.O Box 31162, Capital City, Lilongwe 3 Attention: The Procurement Officer, Email: woffen@yahoo.co.uk, copy; fnyirenda@rcrp.gov.mw Telephone: +265 0888 609 700 Physical Address: The National Local Government Finance Committee (NLGFC) Red Cross Building, Area 14 Postal Address: The Chairperson, Internal Procurement and Disposal Committee National Local Government Finance Committee (NLGFC) Red Cross Building, Area 14 P.O Box 31162 Lilongwe 3 Malawi Email:ed@nlgfc.gov.mw ,woffen@yahoo.co.uk,ruitment@nlgfc.gov.com , copy fnyirenda@rcrp.gov.mw Signed IPDC Chairperson Agency: National Local Government Finance Committee Procurement method: Quality And Cost-Based Selection Notice type: Request for Expression of Interest Status: Published Value: 513000.0 USD