UNHCR Egypt Seeks Suppliers for Drinking Water Framework Agreement

Reference: RFQ/CAI/003/2026 INTRODUCTION TO UNHCR The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees.

It also has a mandate to help stateless people. REQUIREMENTS: The Office of the United Nations High Commissioner for Refugees (UNHCR), Egypt, invites qualified bidders duly registered with the Government of Egypt to make a firm offer for the establishment of Frame Agreement (s) for the supply and delivery of Drinking Water. IMPORTANT : Exact Scope of Work and Technical Specifications of the required Drinking Water.

are detailed in (Annex A) of this document. IMPORTANT: The Annex A figures have been stated in order to enable bidders to have an indication of the projected requirements. It does not represent a commitment that UNHCR will require the totality of the above quantity.

Quantities may vary and will depend on the actual requirements and funds available regulated by the issuance of individual Purchase Orders against the Frame Agreement. UNHCR may award Frame Agreement(s) with an initial duration of One (1) year, potentially extendable for a further period of one (1) year.

The successful bidders will be requested to maintain their quoted price model for the duration of the Frame Agreement. Requests for clarifications Bidders are required to submit any request for clarifications in respect of this RFQ by e-mail to arecasup@unhcr.org, The deadline for receipt of questions is 25 January 2026 at 12:00 pm HRS. Bidders are requested to keep all questions concise.

UNHCR will copy any reply to a question to all other invited suppliers. All the emails sent requesting clarification MUST have the following subject otherwise UNHCR reserves the right NOT TO REPLY.

EMAIL SUBJECT: HCR/CAI/003/2026 – Query The technical component of the submission will be evaluated using the criteria PASS or FAIL by using the exact same structure as outlined in (Annex A), Special Instructions: The cost must be inclusive of transportation/delivery, and VAT/TAXES. Awarded supplier must check/ inspect the items before dispatching them to destination.

All rejected items must be replaced by the supplier at no cost to UNHCR. The quantity shown may increase or decrease although it is not expected to be substantial. Currency: EGP or USD Your offer shall be prepared in English. In case of error the total, UNIT price will be considered for calculation. Note: This document is not to be construed in any way as an offer to contract your firm.

RFQ DOCUMENTS: The following annexes form integral part of this request for quotation: Annex A: Technical and Financial Offer Form (for bidder’s input) please make sure to use this form as a Financial Offer.

Annex B: UNHCR General Terms and Conditions for Goods Annex C: UN Supplier Code of Conduct Annex D: UNHCR Vendor Registration Form Your Offer: Please submit your Technical and Financial offer by using ( Annex A ) Fill in and complete all required information in Annex A. Submit photos, data, and specifications for the water.

Indicate the cost of delivery for each location as clarified in Annex A and the Cost of Pallets to be ordered if required for a delivery destination. Your Financial Offer must cover Supply and Delivery (all-inclusive cost) to all required destinations mentioned in Annex A. You are requested to hold your offer valid for 90 days from the deadline of submission.

UNHCR will make its best effort to select a company within this period. The standard payment terms of UNHCR are net 45 days upon satisfactory delivery of goods and acceptance thereof by UNHCR. The cost of preparing a bid and of negotiating a contract, including any related travel is not reimbursable nor can it be included as a direct cost of the assignment.

Bid Evaluation: Technical Evaluation (Pass/Fail) : UNHCR technical team will review submitted documents with other additional technical information and confirm that your technical offer meets UNHCR requirement. Only passing companies will be considered for the financial evaluation. Financial Evaluation : bids will be tabulated and compared for all participating bidders passing the Technical Evaluation stage.

The contract may be awarded to the vendor(s) with the lowest priced offer passing the technical evaluation. RFQ Submission: We would appreciate receiving your quotation on/or before 28th February 2026 @ 12:00PM (local time). Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may not be taken into consideration. Your offer should be inclusive of taxes and duties.

Your offer/quotation must be duly signed and stamped with date sent Via email to Areacasup@unhcr.org . IMPORTANT: Quotations that are otherwise addressed and/or copied or sent to other addresses or individuals other than the above-mentioned Supply staff members or unless otherwise advised, will be marked invalid and not considered for evaluation.

Submitting your quotation for this RFQ will be considered as acknowledgement/agreement for the general terms and conditions mentioned in Annex B and UN Supplier Code of Conduct Annex C, which applies for all UNHCR procurement. You can find the RFQ documents attached. 6. TERMS FOR PURCHASE ORDERS Any Purchase Order (PO) issued because of this RFQ will be made in the currency of your offer.

Payment will be made in accordance with the General Conditions for the Purchase of Goods and in the currency in which the PO is issued. Payments shall only be initiated after confirmation of successful completion by UNHCR focal point. 7. Zero Tolerance Policy Please note that UNHCR strictly follows zero tolerance policy and as such advises its bidders not to offer any gifts, favor, hospitality, commission, etc.

to UNHCR Staff. Any bidder found to be offering gifts, favor, hospitality, commission, etc. to UNHCR Staff will be placed on United Nations sanctioned list. Thank you for your kind attention.