NYCHA HVAC Services Pre-Qualified List for Vendor Applications

NYCHA is excited to introduce you to our Pre-Qualified list (PQL) for HVAC Services. These services include removal, installation, fabrication, repair, materials, supplies, and other services performed by the HVAC trade across NYCHA developments City-wide. We are seeking experienced vendors to join our community and provide these in-demand services! What is a Pre-Qualified list?

A PQL is a tool that NYCHA will use to primarily contract for HVAC Services for its developments, streamlining the process for both vendors and NYCHA. NYCHA will publish HVAC Services contracting opportunities, and the PQL will predominantly be used to procure HVAC services. After pre-qualifying according to specific criteria, vendors can bid on HVAC Services contracts released to the PQL.

All contractors interested in NYCHA s HVAC Services PQL must follow two important steps: 1. Vendors can obtain a copy of the HVAC Services Prequalification Application and prepare your response to the Request for Qualifications (RFQ) at; https://www.nyc.gov/site/nycha/business/nycha-pql.page .

Vendors must prepare and submit applications to NYCHA s HVAC Services PQL as follows, with information in the subject line HVAC Services Prequalification Application Submission (and company name applying) to email address; NYCHA Pre-Qualified List PQL@nycha.nyc.gov to pre-qualify, vendors must meet the minimum requirements listed for experience, licensure, workforce capacity, and integrity.

Applications will be evaluated by NYCHA on a rolling basis, but we recommend applying early to gain access to more PQL contracting opportunities! 2. Vendors who are admitted to the PQL can then bid for HVAC Services solicitations at NYCHA. NYCHA will confirm PQL evaluation decisions with applicants via a letter of acceptance or a letter of rejection.

Vendors must bid on each HVAC Service contract award, as admission to the PQL does not guarantee a contract award. To bid on a specific contract, NYCHA encourages vendors to apply a minimum of 15 days prior to the bid submission closing date to the PQL for a HVAC Services contract to be considered for that solicitation.

GENERAL SCOPE OF WORK SPECIFICATIONS NYCHA is currently accepting applications for HVAC Services Pre-Qualified List (PQL) program. NYCHA is seeking qualified vendors with expertise in HVAC systems to perform related work at developments throughout the city. Services may be required in individual apartments, on development grounds, or within NYCHA managed HVAC plants and mechanical rooms.

Selected vendors will be added to a prequalified list and will receive solicitations for upcoming projects. Separate and distinct solicitations will be issued, and prequalified vendors will have the opportunity to submit bids for each. The expectations are that vendors will be able to provide all labor, materials, equipment, and any other necessary resources to complete the assigned tasks.

Specific timeframes and additional specifications for each project will be outlined in solicitations. Additional licensing, experience and certification may be required. An informational session will be hosted on Thursday, July 31, 2025, at 11:00 A.M., and will be conducted remotely via Microsoft Teams meetings. Attendance is strongly encouraged.

To join the informational session, please follow the options below: Microsoft Teams meeting (Join on your computer, mobile app, or room device).

HVAC Services PQL Information Session Link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzkxMDEzNTQtM2I3OC00ZmY5LWI2MzgtMmU1ODM5ODM3NjY2%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%226a5e8bb0-597d-4873-8b39-7c56fff9cf3d%22%7d Meeting ID: 291 186 089 519 1 Passcode: as3GY2qp Or, for call in (audio only) +1 646-838-1534,, 263161012# United States, New York City Phone Conference ID: 263 161 012# For call in (audio only), during the Q&A , to unmute yourself click on * 6 Agency: Housing Authority Status: Vendor List