UNDP Uganda Seeks Hotel Accommodation and Conferencing Services Agreement

Reference: UNDP-UGA-00521 UNDP would like to establish Long Term Agreement for Hotel Accommodation & Conferencing Services as per the attached Terms of reference. Please submit your bid by deadline indicated in the system. Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide.

In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders . Do not create a new profile if you already have one.

Use the forgotten password feature in case you do not remember the password or the username from previous registration. Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

Disqualification / Rejection of Offers Offers not submitted through the Quantum system, or submitted using incorrect credentials, will be disqualified. Any offer submitted for the recruitment of a company but registered in the name of an individual in the Quantum system, will be rejected.

Suppliers must create a separate profile in Quantum for each legal entity intending to submit offers or receive contracts from UNDP. If a supplier/vendor wishes to submit a bid as part of a Joint Venture (JV), a profile should be created only if the JV is legally registered as an independent legal entity. If not, only the lead entity should submit the offer and be considered for contracting.

The name of the vendor indicated in Quantum must match exactly the name shown in all supporting documents (e.g., proposal, financial offer, legal registration). Offers submitted under a company name in Quantum but bearing the name of an individual contractor in the documents (or vice versa) will be rejected.

If a supplier/vendor operates both as a company and as an individual contractor, they must create two separate profiles , each with a distinct email address. Each legal entity or individual contractor must maintain a separate vendor profile with consistent and accurate credentials. UNDP OFFICE UGANDA PROCUREMENT UNIT