Maintenance Contract for Auckland Council Swimming Pool and Water Feature Systems

This contract provides for the maintenance of Auckland Council’s Swimming Pool and Water Features Plant systems. The overarching objective is to ensure these systems are functional, safe, fit-for-purpose and where possible optimised to reduce disruption to their operation. A secondary objective is the standardisation of plant, and standardisation of Council staff’s operating procedures to run pool facilities.

Total productive maintenance principles should be applied at every stage of planning and maintenance. The Council is taking a specialist region wide approach to the contract structure and management of these services. On 1 July 2017, the Pool and Water Features Plant Maintenance contract will be put in place and will cover the management and maintenance services for all Council-owned and controlled facilities.

(see Appendix A Full list of assets to see whether each facility is managed in-house (i.e. by Council staff) or contracted out. Regardless of in-house or contracted-out management of the facilities, all maintenance for plant is included in this contract. Contracted-out sites will require engagement by the supplier with the relevant third party managers.

The Pool and Water Features Plant Maintenance contract will be managed as hybrid contract of lump sum and measure and value items, but may shift to output only through the term of the contract. It will be expected that the appointed suppliers will show proactive ownership of Council assets, including those not directly related to the contract’s scope.

This will involve reporting any faults or issues, regardless of asset ownership in a timely manner (e.g. reporting damage to a fountain structure; or malfunctioning non-pool plant in a plant room).

In addition to physical maintenance of pool and water feature plant components, this contract includes providing technical advice, as well as coordination of pool shutdowns across the region, including coordination of other Council’ Full Facilities contractors’ works and with the facility manager during a pool shutdown