Procurement Adjustment for Chromebooks and Hotspots with Data Plans

The original commitment was for $149,558 to purchase hotspots and Chromebook laptops and cover the data plan cost for 12 months. I have attempted more than once to adjust this. at some point $49753 was removed. I'm guess this was during my attempt to follow the instructions related to submitting BEAR forms. I have been instructed different things at different time.

I tried at first to submit as a one time payment for the purchase of 100 Chromebook laptops and 172 hotspots along with the regulatory fees and the date plans. The city paid for all in advance for a total of 149558. There was a back and forth between a reviewer and me about if a Chromebook is a laptop - I provided documentation to address that issue.

The I was told during another review the single invoice for the entire project would not be acceptable and I needed to document each monthly bill for the one time purchase and the data plans. Then I was instructed to submit a post commitment to address this in March. I learned it was not fully submitted after calling and communicating several times via phone and the platform.

I have now been instructed to submit another post commitment form to change the regulator fees expense from one time to monthly to match up with the monthly phone bills I have submitted. I have attempted multiple times to comply with instructions but it seems to change every time. To day I have received reimbursement for the purchase of the 100 Chromebook laptops for $37679.

I have not been reimbursed for any other expense after multiple attempts to file the reimbursements. Agency: ARLINGTON PUBLIC LIBRARY Status: Certified