Project Administration Assistant for Water Supply Sanitation and Hygiene Initiative

Must have completed a minimum of three assignments of a similar nature Familiarity with donor-funded project environments Experience in dealing with confidential information and with senior management SHORTLISTING CRITERIA For evaluation of the expressions of interest, the following criteria will be applied: Qualifications - Education and Relevant Training (30 points); Experience related to the Assignment (40 points); Similar previous experience related to the Assignment (20 points); and Knowledge and experience of the region & local conditions (10 points).

The attention of interested Consultants is drawn to Section III, paragraphs, 3.13, 3.14 and 3.16 of the World Bank’s “Procurement Regulations for IPF Borrowers” February 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

TORs are attached as Annex 2 SUBMISSION REQUIREMENTS Interested candidates are requested to submit the following documents for AUDA-NEPAD consideration: Cover letter confirming compliance to eligibility. Signed declaration of undertaking (downloadable from AUDA-NEPAD website and attached as Annex 1 below); Curriculum Vitae (CV); and Proof of stated qualifications in the form of the copies of the degrees obtained.

REPORTING AND TIME SCHEDULES: The Consultant all reports shall be submitted and approved by the Project Manager WASH or his designate within the AUDA-NEPAD.

Only Individual Consultants are eligible for this assignment if they fulfil the following eligibility criteria: Have no conflict of interest in relationship to performance of this assignment; Are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the African Union Commission, World Bank or any other multilateral development bank and being listed on the website http://www.worldbank.org/debarr or respectively on the relevant list of any other multilateral development bank.

Further, are not ineligible pursuant to a decision of the United Nations Security Council.

Have not been convicted by a final judgement or a final administrative decision or subject to financial sanctions by the United Nations or Country for involvement in a criminal organisation, money laundering, terrorist-related offences, child labour or trafficking in human beings; this criterion of exclusion is also applicable to legal Persons, whose majority of shares are held or factually controlled by natural or legal Persons which themselves are subject to such convictions or sanctions; Are not being bankrupt, wound up or ceasing our activities, having our activities administered by courts, having entered receivership, reorganisation or being in any analogous situation; Are not involved in corruption: offering, giving, receiving or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party; They have not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organization or any other illegal activity detrimental to the AUDA-NEPAD financial interests; they have not been declared guilty of gross professional misconduct proven by any means which AUDA-NEPAD can justify; Comply with their national tax and social security laws Interested consultants may obtain further information from the address listed below.

All Expression of Interests should be sent electronically to email listed below. Expressions of interest must be delivered to the address below by email on or before 15th December, 2025 14:30 hours (South African Time). All EOI’s must be marked “ 382/AUDA/DITIR/IC/2026– Project Administration Assistant” in the subject line of the email.

Privacy Policy : AUDA-NEPAD Procurement office collects and uses your personal information for “Procurement Process” when you intend to compete and deliver any service or goods for the organization either individually or as a firm based on your consent. Your personal data is our highest security and kept for a period strictly necessary for the purpose set out.

This privacy notice supplements the AUDA-NEPAD standard privacy notice and should be read in conjunction with the same available on AUDA-NEPAD website. The Chairperson Internal Procurement Committee (IPC) AUDA-NEPAD 230, 15th Road, P. O.

Box 218 Midrand, 1685 Johannesburg, South Africa Email: procurement@nepad.org & copy manthatir@auda-nepad.org Attention of: Head of Procurement Division annex 1 DECLARATION OF UNDERTAKING { Location, Date } To: The Chairperson Internal Procurement Committee (IPC) AUDA-NEPAD 230, 15th Road, P. O.

Box 218 Midrand, 1685 Johannesburg, South Africa Attention of: Head of Procurement Division I, the undersigned, offer to provide the services for {insert Title and Procurement Number } in accordance with your Request for Expression of interest dated {insert Date } I declare that I: Have no conflict of interest in relationship to performance of this assignment; Am not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the African Union, World Bank or any other multilateral development bank and being listed on the website http://www.worldbank.org/debarr or respectively on the relevant list of any other multilateral development bank.

Further, are not ineligible pursuant to a decision of the United Nations Security Council; Have not been convicted by a final judgement or a final administrative decision or subject to financial sanctions by the African Union, United Nations or Country for involvement in a criminal organisation, money laundering, terrorist-related offences, child labour or trafficking in human beings; this criterion of exclusion is also applicable to legal Persons, whose majority of shares are held or factually controlled by natural or legal Persons which themselves are subject to such convictions or sanctions; Am not being bankrupt, wound up or ceasing our activities, having our activities administered by courts, having entered receivership, reorganisation or being in any analogous situation; Have not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organization or any other illegal activity detrimental to the AUDA-NEPAD financial interests; Have not been declared guilty of gross professional misconduct proven by any means which AUDA-NEPAD can justify; Are not involved in corruption: offering, giving, receiving or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party; Comply with their national tax and social security laws.

I, the undersigned, certify that to the best of my knowledge and belief, that my CV correctly describes myself, my qualifications, and my experience.

I understand that any willful misstatement described herein may lead to my disqualification or dismissal, if engaged; I hereby declare that at any point in time, at AUDA-NEPAD’s request, I will provide certified copies of all documents to prove that I have the qualifications and the professional experience which are attached to this CV as photocopies; By signing this statement, I also authorize the AUDA-NEPAD’s to contact my previous or current employers indicated in my CV, to obtain directly reference about my professional conduct and achievements.

We remain, Yours sincerely, Signature: Name of Consultant: Address annex 2 TERMS OF REFERENCE (TOR) TERMS OF REFERENCE Project Accelerating Access to WASH in the Eastern and Southern Africa region Title of the Consultancy: Project Administration Support Assistant Consultancy type: (individual or firm) Individual Consultant Procurement Reference No: 382/AUDA/DITIR/IC/2026 Background [i] The African Union (AU) established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and the African States as well as developing a new partnership worldwide.

Its Headquarters is located in Addis Ababa, the capital city of Ethiopia. The New Partnership for Africa’s Development (NEPAD) is a programme of the African Union adopted in 2001 in Lusaka, Zambia, aimed primarily at poverty alleviation and promotion of economic growth and sustainable development in Africa.

As a consequence of the integration of NEPAD into the structures and processes of the African Union, the NEPAD Planning and Coordinating Agency (NPCA) has been established by the Decision of the 14th AU Assembly of February 2010 as the technical body of the African Union, in replacement of the NEPAD Secretariat. NEPAD Agency has transformed into the African Union Development Agency.

The aim of the African Union reforms is to streamline and improve effectiveness and efficiency in delivering the implementation of AU decisions, policies and programmes across all AU organs and institutions. One the recommendations of the reforms is to transform the technical body of the AU, the NEPAD Agency into the African Union Development Agency (AUDA-NEPAD).

The decision was made during the 31st Ordinary Session of the Assembly of African Union Heads of State and Government in Nouakchott, Mauritania, in July 2018. AUDA-NEPAD is an African-owned and led continental agency, spearheading Agenda 2063.

The decision on the African Union Development Agency is an affirmation by Member States of their commitment to own an instrument that will champion development support to countries and regional bodies in advancing their priorities through the implementation of Agenda 2063. 1.

To coordinate and execute priority regional and continental projects to promote regional integration towards the accelerated realisation of Agenda 2063; 2. To strengthen the capacity of African Union Member States and regional bodies; 3. To advance knowledge-based advisory support, 4. To undertake the full range of resource mobilisation, and 5.

To serve as the continent’s technical interface with all Africa’s development stakeholders and development partners Rationale [ii] AUDA-NEPAD is implementing the Accelerating Access to Water Supply, Sanitation and Hygiene (WASH) Services in the Eastern and Southern Africa region Project, as phase 1 under the World Bank’s Multiphase Programmatic Approach (MPA) (also referred to as “the project”)[1].

The program development objective of the MPA is to increase access to climate resilient water supply, sanitation and hygiene services in participating countries in Eastern and Southern Africa.

The project is financed through an International Development Association (IDA) grant and the Corporation for International Waters Association (CIWA) Trust Fund and serves as a catalyst for systematically scaling up WASH access across Eastern and Southern Africa.

The objective of the Project is to improve governance and build institutional capacities for climate-resilient water supply and sanitation service delivery in participating countries.

The project is organized into four components, (i) Component 1 - Regional Systems Strengthening and Project Management, (ii) Component 2 - Advancing Reforms, Governance and Regulation, (iii) Component 3 - Improving Service Delivery Performance, and (iv) Component - 4 Leveraging Financing for Climate-Resilient WASH Infrastructure.

To support the project implementation, AUDA-NEPAD is seeking the services of an individual consultant to serve in the project implementation unit (PIU), supporting the successful implementation of the 4 year project. The objectives of the assignment [iii] To provide administrative, filing, and logistical support to ensure smooth PIU operations.

Scope of work, activities and Tasks [iv] • Manage PIU scheduling, correspondence, and documentation. • Maintain cloud-based and physical filing systems. • Support procurement and finance recordkeeping. • Coordinate event and workshop logistics. Expected results and deliverables [v] • Complete PIU filing system maintained. • Event logistics executed and documented.

Location [vi] The location of the assignment is Midrand, Gauteng, South Africa. The Consultant shall serve as an embedded Consultant at AUDA-NEPAD’s offices. Timeframe of the assignment [vii] The assignment will be undertaken for a period of twelve (12) months from 1st February 2026 to 31st January 2027 with the possibility for extension based on performance.

The consultant shall undergo a probation period of three month Language requirements [viii] : Proficiency in English is a requirement; knowledge of French, and Portuguese would be an added advantage. Governance, support and facilities to be provided by AUDA-NEPAD [ix] The assignment will entail travel for official duty as may be assigned from time to time.

All travel will be undertaken in line with AUDA-NEPAD’s travel policies and procedures. Where required to travel, AUDA-NEPAD will facilitate and cover costs of travel. Qualification and work experience required for Key Experts [x] Qualification A degree or Diploma in Business Administration or equivalent is desirable. Experience 3–5 years’ experience in administrative support.

Must have completed a minimum of three assignments of a similar nature Familiarity with donor-funded project environments Experience in dealing with confidential information and with senior management Competencies: a) Ability to communicate and liaise effectively at all levels and with people of diverse backgrounds; b) Capability to determine objectives for effective workflow management; c) Excellent organizational and time management abilities; d) Excellent interpersonal skills; e) Ability to work within tight timeframes and in a fast-paced environment; f) Flexibility and a willingness to work as part of a team; g) Strong attention to detail; h) Ability to work autonomously taking instructions as needed; i) Ability to plan and coordinate multiple tasks in a timely manner; j) Ability to independently solve a range of ad hoc and recurring problems; k) Advanced computer skills (including MS Office, Microsoft Teams, Zoom and Skype); l) Honest and of integrity; m) Have a sense of discipline and responsibility; and n) Hold a valid Code B driver’s license plus 5 years driving Contract Type Time-Based Contract Copyrights Both data and materials used will be submitted to AUDA-NEPAD who retain copy rights to the report.

Consultants may not divulge, extract or quote national data or make reference to the outcomes of this assignment in other work without the expressed written permission of AUDA-NEPAD.

[1] The Project Appraisal Document can be found here: https://documents.worldbank.org/en/publication/documents-reports/documentdetail/099091125182076091 Agency: African Union Development Agency - New Partnership for Africa's Development Procurement method: Individual Consultant Selection Notice type: Request for Expression of Interest Status: Published Value: 70000.0 USD