Christchurch Council Seeks Streetlight Maintenance Contractor

The purpose of this RFP is to invite Respondents to submit their Proposals for the Streetlight Maintenance Contract. The objective of this RFP process is to obtain sufficiently detailed information from Respondents about their respective organisations and their ability to provide the Contract Works. This enables the Council to select and appoint a Contractor to provide the Contract Works.

To align with our strategic aspirations, by awarding the contract to a Contractor, the Council intends to: ? Ensure value for money for Christchurch ratepayers and the wider community; ? Ensure efficiency and effectiveness in the delivery of the Works; ? Enhance the environment; ? Promote diversity, acceptance, inclusiveness and access for people of all abilities; ?

Fostering local business; and The Council invites Respondents to provide suggestions on how they might work with the Council to minimise costs and/or increase efficiency. The current contracts expire on 31 January 2024. Under this RFP, Council wishes to procure the Contract Works for the period after the existing Streetlight Maintenance contract expire.

Council considers that transparent competition is an important driver for continuous improvement of supplier performance, and it is therefore a key element of the strategy for this RFP.

Council is required to undertake a Waka Kotahi | New Zealand Transport Agency (NZTA) approved procurement process to secure a new contract to take effect from 31 January 2024, and intends to award this through this procurement process. The aggregate value of the road landscape contract in Christchurch has been approximately $3.74m per year, split roughly 25/75 in terms of OPEX and CAPEX expenditure.

Council therefore anticipates that the total value for this procurement, will be approximately ~$18.7m, based on a potential maximum five year term and subject to changes in budgets in future years. Through this RFP, Council wishes to achieve value for money outcomes and engage with the Respondents to achieve the �same for less� on its streetlight maintenance expenditure.

In addition to driving cost savings, Council wishes to develop an understanding of the real cost of the levels of works provided by its Contractors and the associated affordability issues. Council must retain the flexibility to reprioritise budgets and activities to areas of best value for Council.