UNDP Seeks Firm for Women's Peace and Environmental Justice Program in Swat

Reference: UNDP-PAK-01529 UNDP-RFP-2026-040 REQUEST FOR PROPOSAL Hiring of Firm/Institute/Organization for Firm for “Empowering Women for Peace and Environmental Justice in Swat” SECTION 1: LETTER OF INVITATION UNDP kindly requests your Proposal for the provision of services as detailed in Annex 1 of this RFP.

This Request for Proposal comprises the following documents: Form A: Proposal Confirmation Form B: Checklist Form C: Technical Proposal Submission Form D: Proposer Information Form E: Joint Venture/Consortium/Association Information Form F: Eligibility and Qualification Form G: Format for Technical Proposal Form H: Format for CV of proposed key personnel Form I: Statement of Exclusivity and Availability Form J: Financial Proposal Submission Form K: Format for Financial Proposal Form L: Format for Performance Security When preparing your offer, please be guided by the RFP Instructions and Data.

Please note that offers must be submitted using Annex 2: Offer Submission Form and Annex 3: Technical and Financial Offer, by the method and by the date and time indicated in Section 2. It is your responsibility to ensure that your offer is submitted on or before the deadline. Offers received after the submission deadline, for whatever reason, will not be considered for evaluation.

Offers must be submitted directly in Quantum supplier portal following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. Follow the instructions in the user guide to search for the tender using Negotiation ID in this document.

In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders . Do not create a new profile if you already have one.

Use the forgotten password feature in case you do not remember the password or the username from previous registration . In the course of preparing your Proposal, it shall remain your responsibility to ensure that it is submitted through the e-Tendering system on or before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.

If there is requirement of any clarification related to this RFP, kindly send queries to pakistan.procurement.info@undp.org . Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements .

The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail, and the total price shall be corrected.

If the Service Provider does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected. No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal.

At the time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.

Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP, herein attached as Annex 4.

Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.

UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms did not award a Purchase Order or Contract in a competitive procurement process.

In the event that you believe you have not been fairly treated; you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP.

UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities.

UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link: http://www.un.org/depts/ptd/pdf/conduct_english.pdf Pre-Proposal Meeting: The pre-proposal meeting will be held on 17 February 2026 at 03 PM Pakistan Time. Interested proposers are invited to attend this session for more clarity on Scope of Work.

The Link is given below: https://undp.zoom.us/j/82655656448?pwd=vJsxVv8bBbmtlHQMaEYOu0iibNmfmc.1 Meeting ID: 826 5565 6448 Passcode: 933564 Registration in Quantum: Refer to the attached user guide and supplier webinar link addressing the step-by-step procedure on how to register yourself as a supplier in Quantum and fill in the required information’s and upload the mandatory documents using updated link of Supplier Registration https://estm.fa.em2.oraclecloud.com/fscmUI/redwood/supplier-registration/register-supplier/register-supplier-verification and get yourself registered in Quantum.

Once the registration process is completed, you will receive confirmation email with supplier ID.

Please share that with me for further processing of Spend Authorization You can access the recordings and training materials in the Quantum Training Library: Training on the New Supplier Self-Registration User Interface - English Notes: In the company tab on the 1 st step of registration process, please mention the name of individual or company that you wish to register in Quantum as a supplier and the name mentioned in the company tab should the same as bank account title.

Do not create a new profile if you are receiving an error message (i.e., A request with the similar name already exists) Use the forgotten password feature in case you do not remember the password or the username from previous registered profile using the supplier portal link Kindly submit the application in one go and don’t save it for later otherwise due to the technical error you might not be able to access your profile.